Financial Aid Eligibility and Satisfactory Academic Progress
Academic Policy Requirements Santa Fe University of Art and Design academic policies require undergraduate students to maintain a semester GPA and cumulative GPA of 2.0 (graduate students must maintain a cumulative GPA of 3.0) in order to meet graduation requirements. Students who do not maintain the minimum GPA are placed on Academic Probation for the following semester. Students who return to the required levels during the Academic Probation semester are returned to good standing. Those who do not may be academically suspended and will be ineligible for financial aid.
Satisfactory Academic Progress Standards (effective for periods of enrollment on or after Fall, 2011)
Santa Fe University of Art and Design’s satisfactory academic progress requirements to receive Title IV student financial aid comply with U.S. Department of Education regulations. These standards are intended to establish minimum, reasonable levels of advancement toward degree completion and to guard against abuse of federal financial aid programs.
Satisfactory progress requirements for receipt of federal financial aid are separate and distinct from the university’s academic progress requirements for academic continuance.
Satisfactory academic progress for all students is reviewed each period of enrollment. Students receive written notification via e-mail to their Santa Fe University email accounts if they are placed on financial aid warning. Upon receiving this warning, a student has one period of enrollment to return to the requirements listed below. If the student does not meet the requirements, they may appeal for a period of financial aid probation. If the appeal is not granted, financial aid suspension will occur, which is when students become ineligible for federal financial aid.
It is the student’s responsibility to know the requirements for meeting satisfactory academic progress. Failure to receive notification will not nullify a student’s financial aid status with Santa Fe University of Art and Design.
Satisfactory Academic Progress Requirements Definitions
|Program Type||Minimum Course Completion Rate (Pace)||Minimum GPA- Period of Enrollment||Minimum GPA- Cumulative||Maximum Time Frame to complete program|
Appeal: Occasionally, a student’s academic progress may be impacted by unusual circumstances that are beyond the student’s control. A student may appeal for an extension of financial aid if the student can document that unexpected, unusual, and temporary circumstances affected the student’s ability to progress at the required rate. See the “Right to Appeal” section in this policy for details.
Maximum Time Frame: Federal financial aid eligibility expires without warning when the student reaches the maximum time frame or if the financial aid academic progress review makes it clear that the student cannot mathematically finish the current program within the maximum time frame. Minimum Course Completion Rate (Pace): A percentage calculated by dividing cumulative successfully completed credits by total credits attempted. For example, a student who has successfully completed 27 credits at Santa Fe University out of a total of 40 attempted credits at the university has a course completion rate of 67%.
- At Santa Fe University, maximum time frame is defined as attempting 150% of the number of credits for graduation in the current academic program. For example, a bachelor’ degree program requiring 120 credits has a maximum time frame of 180 credits.
- Maximum time frame will be reset when a student completes one program at Santa Fe University and begins another.
- Financial aid eligibility for an academic program ceases as soon as all academic requirements for graduation have been met regardless of maximum time frame standing.
Minimum GPA- Cumulative: The grade point average for all coursework pertaining to the current program of study.
Minimum GPA- Period of Enrollment: The grade point average for all courses attempted during the most recent period of enrollment.
Period of Enrollment: One semester, two mini-terms, or one traditional student 8-week summer term.
Status - Financial Aid Warning: This status is assigned to a student who failed to make satisfactory academic progress during the most recent period of enrollment during which the student was in attendance. The student has one period of enrollment to return to standards during which the student eligible for financial aid.
Status - Financial Aid Probation: This status is assigned to a student who failed to make satisfactory academic progress during a period of enrollment, failed to return to standards during one term of Financial Aid Warning, completed a successful appeal for mitigating circumstances, and so has eligibility for financial aid reinstated. Financial Aid Probation will be for one period of enrollment or will be accompanied by an
Academic Plan to bring the student back to standard by a specified date. The option for extended probation with an Academic Plan is only available if it is not reasonable to expect the student to return to standard during the next period of enrollment. An Academic Plan may be a course-by-course plan for degree completion, a specification for number of credits and/or grade requirements for particular periods of enrollment, and/or requirements for the student to get academic support such as tutoring or to use other academic resources. A student must comply with an Academic Plan in order to retain eligibility for financial aid.
Status - Financial Aid Suspension: This status is assigned to a student who failed to return to the required standards during the period of Financial Aid Warning. Students who do not complete a successful appeal, who do not return to standards during a single term Financial Aid Probation, or who do not comply with an Academic Plan for an extended period of Financial Aid Probation will lose all federal financial aid eligibility. A student in Financial Aid Suspension status is not eligible for federal financial aid until the student returns to meeting the requirements. Simply sitting out a term, paying cash, or changing academic programs will not return a student to satisfactory academic progress standards.
Treatment of Courses and Credits for Financial Aid Determination Right to Appeal
- Course Repetitions: Only the most recent grade is counted in the cumulative GPA, but the credits from all attempts must be counted in the course completion rate and maximum time frame.
- Drops: Courses dropped before the end of the “add/drop” period are not included in the Financial Aid Satisfactory Progress calculations.
- Incompletes: Incomplete grades count as credits attempted and not completed, but do not impact GPA.
- Periods with No Financial Aid: Financial aid progress requirements include all periods of enrollment including periods in which the student did not receive federal aid.
- Second Program: The maximum time frame will be reset for students who complete one program or degree at Santa Fe University and begin a subsequent program or degree.
- Transfer Credits: All credits accepted toward the Santa Fe University degree or program are considered as both attempted and completed when calculating the Minimum Course Completion Rate and Maximum Time Frame.
- Withdrawals: Courses dropped after the “add/drop” period are considered to be attempted but not completed.
Occasionally, a student’s academic progress may be impacted by unusual circumstances that are beyond the student’s control. A student may appeal for an extension of financial aid after a period of Financial Aid Warning if they successfully complete the warning term, and if the student can document that unexpected, unusual, and temporary circumstances affected the student’s ability to progress at the required rate. Examples of such mitigating circumstances are a death in the immediate family, illness, or other significant life change. Loss of Federal Financial Aid Eligibility
- Students may appeal to the Office of Financial Aid no later than 15 calendar days following the end of the Financial Aid Warning period of enrollment.
- Students who wish to appeal must complete the Financial Aid Academic Progress Appeal Form and provide supporting documentation to the Office of Financial Aid for review.
- Failure to provide supporting documentation will result in an automatic denial.
- If the appeal is accepted, the student must meet the requirements outlined in the written approval of the appeal.
- A preexisting condition (a condition or illness that you had before the beginning any Santa Fe University program) is not cause for appeal unless there was an unexpected change in that condition.
- Students may not use the same circumstances in a subsequent appeal, although a student may submit an appeal for a future period of difficulty for different mitigating circumstances.
- Decisions by the Office of Financial Aid are final.
Students who become ineligible to receive financial aid but remain in compliance with the academic progress standards for continuance in their program are not withdrawn from the program but must arrange for alternative payment with the Bursar by the appropriate tuition due date. Students may be still be eligible for private educational loans if federal aid eligibility is lost.
This policy is effective beginning with the Fall 2011 term for all students.